Procurement Executive

Procurement Executive, Procurement Department

The Procurement Executive is a key member of the Procurement team. This person must have a minimum level 6 qualification in Public Procurement with a minimum of 3 years’ experience in Public Procurement.  Experience in tendering in the utilities sector, under EU directive, 2014/25/EU desirable.   The person will be responsible for the successful tendering and contract management of goods and services for the whole company.

A Procurement Executive for Bus Eireann must have the fundamental values of integrity, honesty, civility and ethical principles at work.  They must have experience in the various tendering procedures, such as Frameworks, Qualification systems, Dynamic Purchasing Systems, Competitive Dialogue and the Negotiated procedure.

Procurement of Goods and Services

Procurement has responsibility for the sourcing, negotiation and strategic selection of goods and services that are of importance to Bus Eireann.

Role/Considerations:

  • Ensure best practice procurement
  • Carry out tender process in line with EU Directives
  • Carry out tender process in line with CIE Policies and Procedures
  • Negotiate with suppliers
  • Achieve value for money through tendering
  • Ensure timely and efficient awarding of contracts
  • Carry out requests for quotes
  • Liaise with Government Departments, Bus Eireann management and staff

Contract Management

Responsibility for the review and management of contracts procured by the Procurement Department

Role/Considerations:

  • Develop contract management plan
  • Ensure no over runs on contracts
  • Develop and maintain relationships with suppliers
  • Develop and maintain relationships with end users
  • Ensure terms and conditions of contracts are being adhered to throughout the term of the contract
  • Track actual spends and highlight variance in budget and actual spend
  • Develop relevant KPIs to assist with analysis of costs and supplier performance
  • Periodic review to ensure costs are accurate for period
  • Consider automation of processes, where possible

Skills & Knowledge required for this role:

  • Qualification in Public Procurement, minimum requirement is level 6
  • Minimum of 3 years’ experience in Public Procurement
  • Ability to meet deadlines
  • Desired knowledge & hands-on usage of SAP
  • High level of proficiency in Microsoft Excel & Word
  • Good communication skills
  • Commercial & business awareness
  • Time Management

Competencies:

  • Self- Management
  • Leadership
  • Strategic Awareness
  • Developing relationships
  • Planning and Organising
  • Analytical Decision Making
  • Working on own initiative
  • Communication Skills
  • Interpersonal Impact
  • Customer/ Stakeholder Focus

Please email your application to recruitment@buseireann.ie